I'm a teacher serving adults with ASD ages 18-21. I facilitate many IEP meetings each year.
I like to create an agenda with the following items: Welcome/Introductions, Purpose of Meeting, Students Schedule, Present Level of Performances, Educational Needs, Discussion of ESY (Summer School qualifications), and at the end, work with parents on forms (release forms, third party billing, update contact sheet)
During the meetings, I like to keep it structured, productive, and as easy-going as possible for the student and family.
Visual notes (dry eraser board) is helpful that can be used to include strengths, proposed goals, and transitional future planning.
Prior to the meeting, I like to sit down with the student and discuss the structure of the meeting and gather information on what goals he/she would like to include in the report.
Hope you find this useful.
Katie